How to Use Stage Manager on MAC



If you are a MAC user involved in stage management, you’ve come to the right place. Managing stage performances, events, or productions can be a complex task, but with the right tools and knowledge, you can streamline the process. In this comprehensive guide, we’ll explore how to use Stage Manager on MAC effectively, covering everything from the basics to advanced techniques. Let’s dive in and become a master at stage management!

How to Use Stage Manager on MAC

Stage Manager is a powerful application available on MAC that facilitates organizing and coordinating various aspects of stage performances, ensuring a smooth execution. Below, we’ll guide you through each step of using Stage Manager on MAC, making the process simple and efficient.

1. Installing Stage Manager on MAC

Before we dive into using Stage Manager, let’s get it installed on your MAC. Follow these steps:

  • Visit the official MAC App Store.
  • Search for “Stage Manager” in the search bar.
  • Click on the “Install” button next to the Stage Manager application.
  • Wait for the installation to complete.

Once installed, you’ll find Stage Manager in your Applications folder, ready to launch.

2. Getting Started with Stage Manager

When you open Stage Manager for the first time, you’ll be greeted with a user-friendly interface. Let’s go through the initial setup:

  • Creating a New Project: Click on “File” in the top menu, then select “New Project.” Give your project a name and save it in a relevant folder.
  • Adding Stage Elements: To add stage elements such as actors, props, or scenes, click on the “+” icon in the sidebar and choose the appropriate category.
  • Setting Up Rehearsals: Use the “Rehearsals” tab to schedule and manage rehearsals effectively. Add dates, times, and locations for each rehearsal.
  • Collaborating with Team Members: Invite team members to join your project and assign them specific roles and tasks.

3. Customizing Stage Elements

Stage Manager allows you to customize various elements for better organization and clarity. Here’s how to do it:

  • Color-Coding Elements: Right-click on an element, go to “Properties,” and choose a color label to visually differentiate elements.
  • Adding Notes and Descriptions: Double-click on an element to open its properties. Add notes and descriptions to provide essential details.
  • Grouping Elements: Organize elements into groups based on scenes, acts, or categories to streamline the management process.

4. Utilizing Tags and Labels

Tags and labels in Stage Manager help you categorize and filter elements efficiently. Follow these steps:

  • Creating Tags: Go to the “Tags” section, click on the “+” icon, and give your tag a name and color.
  • Assigning Tags: Drag and drop tags onto relevant elements to categorize them accordingly.
  • Filtering Elements: Use the “Filter” option to display only specific elements with a particular tag.

5. Managing Stage Schedules

Keeping track of performance schedules is crucial for a stage manager. Stage Manager offers scheduling features to help you stay on top of things:

  • Adding Events to Calendar: Click on the “Calendar” tab and create events for performances, rehearsals, or any other activities.
  • Setting Reminders: Set reminders for upcoming events to ensure timely preparations.
  • Syncing with MAC Calendar: Sync your stage schedule with the MAC Calendar app for easy access and updates.

6. Handling Costume and Prop Inventory

Managing costumes and props is an essential part of stage management. Use Stage Manager to efficiently track and organize inventory:

  • Uploading Images: Take pictures of costumes and props and upload them to Stage Manager for easy identification.
  • Listing Item Details: Add relevant details such as size, color, and condition of each costume and prop.
  • Checking Availability: Use the “Availability” feature to see if a costume or prop is available for a specific performance or rehearsal.

7. Communication and Collaboration

Effective communication among team members is vital for a successful stage production. Stage Manager offers features to facilitate collaboration:

  • In-App Messaging: Communicate with team members directly through the Stage Manager messaging system.
  • Task Assignments: Assign tasks to team members and track their progress through the application.
  • File Sharing: Share documents, scripts, and other important files securely within Stage Manager.

8. Running Rehearsals Smoothly

Stage Manager provides tools to run rehearsals efficiently, ensuring everyone is on the same page:

  • Rehearsal Notes: Take notes during rehearsals and attach them to the corresponding elements for future reference.
  • Prompting Actors: Use the “Prompter” feature to provide cues and lines to actors during rehearsals.
  • Playback Rehearsals: Record rehearsals and play them back for analysis and improvement.

9. Managing Changes and Updates

As productions evolve, there will be changes and updates to stage elements. Stage Manager simplifies handling these changes:

  • Version Control: Keep track of different versions of stage elements to revert to previous settings if needed.
  • Change Logs: Use the “Change Log” feature to document and review modifications made by team members.
  • Backup and Restore: Regularly back up your Stage Manager data to avoid data loss.

10. Utilizing Reports and Analytics

  • Stage Manager provides insightful reports and analytics to assess progress and make informed decisions:
  • Performance Reports: View reports on the performance of specific elements, actors, or scenes.
  • Attendance Tracking: Monitor attendance of team members in rehearsals and performances.
  • Resource Utilization: Analyze the utilization of costumes, props, and other resources throughout the production.

FAQs (Frequently Asked Questions

Q: How can I access the Help section in Stage Manager?

In Stage Manager, you can access the Help section by clicking on the “Help” option in the top menu. Here, you’ll find detailed guides and resources to assist you in using the application effectively.

Q: Can I use Stage Manager on multiple MAC devices simultaneously?

Yes, Stage Manager supports multi-device synchronization. You can use the application on multiple MAC devices, and any changes made on one device will reflect across all others.

Q: Is Stage Manager compatible with other stage management software?

While Stage Manager is a powerful and comprehensive tool, its compatibility with other stage management software may vary. It’s essential to check with the respective software developers for integration possibilities.

Q: How often should I back up my Stage Manager data?

It’s recommended to back up your Stage Manager data regularly, ideally after each significant update or change. By doing so, you can safeguard your valuable data from accidental loss or corruption.

Q: Can I export my Stage Manager reports to other formats?

Yes, Stage Manager allows you to export reports in various formats, including PDF and CSV. This feature enables you to share performance data with relevant stakeholders conveniently.

Q: Does Stage Manager offer mobile apps for remote management?

As of the latest update, Stage Manager does not have dedicated mobile apps. However, the web-based application is responsive and accessible on various devices, including smartphones and tablets.


With Stage Manager on MAC, you have a powerful tool to streamline your stage management tasks. From organizing stage elements to scheduling rehearsals and tracking inventory, Stage Manager provides a comprehensive solution for managing stage productions efficiently. Take advantage of its features, and you’ll become a confident and successful stage manager in no time!

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